WEDDING COORDINATION
Creating Your Dream Wedding
Picture your perfect wedding. Is there dancing under fairy lights? A three-tiered cake big enough to feed 200 guests? The most delicious meal you’ve ever tasted?
No matter what you’re picturing, Essential Details can help make it happen. Your wedding day is one of the most important days of your life, and we firmly believe you deserve to enjoy every moment of it. That’s where we come in.
You focus on celebrating. We’ll take care of the rest.
Our number one goal is to make sure your wedding day is flawlessly executed, stress-free for you, and welcoming and fun for your guests. We do that through meticulous planning, strong attention to detail, and the imagination and vision needed to bring your ideas to life.
We believe that the perfect wedding begins long before the ceremony starts. Our team of professionals is here to make the planning process as fun, productive, and meaningful as possible. And we don’t just focus on the big day – we can assist with the entire wedding weekend’s events, from the rehearsal dinner to a farewell brunch. No matter what you need, we’re here to be your partner through the entire wedding planning process.
Sample Full Coordination Timeline
“12+ Months
– Hire Wedding Planner
– Create budget
– Book ceremony and reception location(s)
– Book caterer, photographer, and videographer”
“9 Months
– Book entertainment, florist, bakery
– Create rentals need list
– Book transportation for hotel shuttles, family, wedding party, etc.
– Reserve room block for out of town guests”
“6 Months
– Meet with Officiant to plan ceremony outline
– Meet with ceremony musicians and select ceremony music
– Reserve hair stylist and make-up artist for wedding party”
“3 Months
– Order wedding programs, place cards, menu cards, etc.
– Submit song list to DJ or band
– Finalize dessert flavors
– Schedule hair and make-up trial”
“1 Months
– Final walkthrough and timeline meeting at venue(s)
– Confirm all final details with vendors
– Personal item collection
– Make sure all vendor payments are made
– Give vendor(s) final guest count
”
“1 Week
– Finalize master itinerary and layout(s)
– Collect final gratuities for vendors
– Provide all vendors with copies of master itinerary and layout(s)”
“Day Of
– Main point of contact for all vendors
– Meet vendors upon arrival at venue(s)
– Ensure timeline is moving according to master itinerary
– Assist in event strike
– AND SO MUCH MORE! ”
Full-Service Planning
& Coordination
Complimentary Initial Consultation
Primary vendor contact throughout the wedding planning process
Creation & execution of event planning timeline
Creation & management of budget
Suggest & reserve all wedding vendors (including venue selection, caterer, bakery, entertainment, hotel room block, rentals, photographer, videographer, transportation, etc.)
Monthly check-in calls
Monthly to-do lists for couples
Reception venue final walkthrough
Detailed master itinerary & floor plan
Includes Lead Coordinator & Assistant on the wedding day
Rehearsal & Ceremony orchestration (as needed)
Set & strike couple’s personal items
Assist in event strike
Partial Planning
& Coordination
Complimentary Initial Consultation
Planning meeting 3 months prior
Transfer to primary vendor contact at the 3-month mark
Suggest & reserve additional vendors (transportation, photo booth, late-night snack, etc.)
Reception venue final walkthrough
Detailed master itinerary & floor plan
Includes Lead Coordinator & Assistant on the wedding day
Rehearsal & Ceremony orchestration (as needed)
Set & strike couple’s personal items
Assist in event strike
Day-Of Coordination
Complimentary Initial Consultation
Planning meeting 1 month prior
Transfer to primary vendor contact at the 1-month mark
Reception venue final walkthrough
Detailed master itinerary & floor plan
Includes Lead Coordinator & Assistant on the wedding day
Rehearsal & Ceremony orchestration (as needed)
Set & strike couple’s personal items
Assist in event strike
Not sure where to start?
We offer our popular Wedding Design Service where our team of seasoned professionals works closely with you throughout the entire design process, ensuring that your wedding reflects your personal style and surpasses your expectations.
