Corporate Events

If you are planning a corporate event, whether to recognize top sales achievers in your company, or show appreciation to a loyal customer base, it is imperative that the event be a positive reflection on your brand. At Essential Details, we understand that event planning may fall outside your area of expertise. We are here to assist in a myriad of ways, assisting with details that perhaps you haven’t even considered. It’s okay. We are completely ready to take over, and let you sit back and accept credit for a job well done!

Theme Development

A great party starts with a great theme. What? Don’t have one yet? Not to worry! At Essential Details, we live for event theme development. Our large inventory of props along with an in-house floral division assists in carrying out any theme we can hatch up. The talented Essential Details staff works closely with you and your team to create unique events for your attendees. Some common theme development requests are Horse Racing, Bourbon, Casino, Car Racing, Mardi Gras and specific decades such as the 20’s, 40’s, 70’s, and 80’s, but we are always interested in what you have in mind.

Transportation & Logistics

When it comes to transportation needs, Essential Details has been around the block a few times! We can turn what could be a transportation nightmare into an efficient and effective solution for moving your attendees from point A to point B. Essential Details has provided logistical support for groups as small as 10 to groups as large as 3,000. From airport meet-and-greet to scheduling tour coaches, we are the cure for your logistics headache! Transportation logistics include:
•    Airport “meet and greet” services
•    Shuttle service between airport and hotel and hotel and conference venues
•    Coordination of sedans, vans, limos and motor coaches

On-site Management

Let us attend to the tasks and staff your event to be absolutely certain all the plans are well-executed. Our team is experienced and professional. We have a vision of the atmosphere you want and set about creating it. We build the event from placing the linens, to staffing registration, to making sure every detail of the room is set according to plan, to handling unforeseen “stuff” to turning off the lights. Hire us to manage your event and get peace of mind in return. You merely need to walk through the door (looking rested) and enjoy your event!


Our services in this area truly go full-spectrum, from providing professional “know how” and personal staffing for your on-site registration area to augmenting these services with a state-of-the-art software program that can provide a wide variety of services for your next event/tour/conference. This program was designed by and for meeting planners. The following is a sample of the services we can provide:
•    Automated and secure on-line credit card approval and payment system
•    Realtime registration data at your fingertips from any computer, anywhere, 24 hours a day
•    Registrant database created for your next event
•    Links to related websites

VIP Amenities

Look no further for creative and unique gifts sure to be a hit with your attendees and VIPs. The Essential Details creative team researches and brainstorms to hand select gifts to accommodate all budgets. Our in-house florist designs extraordinary arrangements, while other gift options include personalized items such as mint julep cups, bourbon bottles, and picture frames. We also coordinate with promotional companies to create items featuring your branding and date of event. Personalized items make great exclusive gifts for attendees and VIPS.

Site Selection/Venue

The staff at Essential Details provides over 50 years of combined site selection and contract negotiation expertise. We can locate one-of-a-kind venues for special occasions like weddings or secure historic, engaging and inexpensive sites for your company meeting, reunion or holiday party.

Essential Details has a proven track record for providing a variety of interesting venues throughout Kentucky. Our staff spends a great deal of time researching the most unique and unusual locations so your event can be a special experience. You and your company will benefit from our long-standing relationships with vendors in Kentucky and beyond. Let us negotiate the very best deal for your next important event.


Essential Details can assist you with communicating with your event guests, conference attendees, staff and volunteers. We provide a variety of communication tools such as one-of-a-kind invitations, specific, made-to-order signage and banners, informative and timely e-mails such as “save the date” reminders and creative video presentations.

Catering Opportunities

Our flexible menu options provide boundless combinations for your event. We can create anything from a simple wine tasting, to a regional smorgasbord, a farm to table experience or a seven-course dining extravaganza. Bar service can be as limited or as diverse as you would like it to be. Our caterers stock a large selection of standard and premium liquors, beers and wines to satisfy every budget. Since we eat first with the eyes, see the difference the Essential Details staff can make by transforming your event from a mere meal to a sensory experience.


Fast horses. Bourbon. Beautiful women. Ask any Kentuckian what the Bluegrass state is famous for, and he’ll recite those three things. Essential Details customizes tours to showcase two of those three. Among many tours, we offer Louisville city tours, Lexington horse farms and Bardstown bourbon distillery tours.

Let us introduce you to our Kentucky. The professional Essential Details guides are well versed in the rich history and culture of the region. Let us customize a tour and show your group the TRUE meaning of Southern hospitality.